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Posted: February 17, 2014

Why choose Vail?

Antlers at Vail has the answers

Katie Nelson

Vail is a popular meeting destination in part because of the outstanding variety of special events and mountain activities. When the snow melts, the town of Vail transforms into the vibrant hues of summer with wildflowers and sunny days.

Activities are endless: hiking, mountain biking, fly-fishing, a world-class concert or sampling the fare at the Farmer's market. Events include free weekly concerts during the summer and winter, the GoPro Mountain Games, the Bravo! Vail Valley Music Festival, Vail International Dance Festival and the USA Pro Cycling Challenge, to name a few.

Vail is located about 30 minutes from the Vail/Eagle County Regional Airport or a two-hour drive from Denver International Airport, providing a mountain retreat with easy access from anywhere in the U.S.

Why Choose the Antlers at Vail for Your Meeting?

  • 7 meeting space configurations that accommodate 6 to 100 attendees
  • Meeting rooms with natural light
  • Meeting rooms with independent climate and sound controls
  • Complimentary wireless high-speed Internet access
  • Broad audiovisual capabilities with on-site technical support
  • Advanced technology including polling technology to help you boost conference participation and engagement
  • Dedicated Conference Services Manager to assist with all your meeting and event needs
  • Exceptional event menus tailored to your needs by our Australian-born, European-trained chef
  • Complimentary heated underground parking
  • Fully equipped business center

Planning a Vail meeting, conference or group event? Come and check out the Antlers at Vail’s 2,600 square feet of group meeting space with four meeting room options and an executive boardroom. Some groups combine their meeting each day with popular Vail activities such as skiing, golf, or fly-fishing.  In fact, the Antlers has even promoted a scuba exploration course to our groups that was taught in our swimming pool right outside. Have an idea you’d like to try? Just ask.

The Antlers at Vail meeting space works as four separate, natural light-filled rooms, or a single ballroom, opening onto an outdoor patio.  Either way, the list of glowing testimonials from meeting planners is lengthy.  We invite you to come see why.

What’s New at the Antlers at Vail?

A new state-of-the-art audiovisual system is making meetings better at the Antlers at Vail. The 90-room condominium hotel with more than 2,500 square feet of conference and event space overlooking Gore Creek has long been popular for meetings and conferences, recently ranging from a corporate retreat for a city magazine staff to a technical medical seminar to an adventure film school.

The Antlers’ highly personalized experience for meetings planners has long included making sure all of a group’s audiovisual needs are met, but the newly installed system makes syncing with a meeting’s program requirements easy, while improving sound quality and a variety of capabilities including digital recording and remote presenting.

Too often, says Antlers at Vail General Manager Rob LeVine, conference hotels take an “if it ain’t broke, don’t fix it” approach to their audiovisual systems.

“We’ve always been able to meet our meeting and conference clients’ needs at a level that’s comparable with what the majority of Vail hotels currently offer,” LeVine says. “But we saw an opportunity to go one better in convenience and potential for our groups. Yes, you can connect everything with cords, for instance, and if you plan sufficiently it all works fine, but new WiFi technology removes that hassle of checking and tripping over cords for a much improved experience.”

LeVine predicts that A/V will be an increasingly important area of concern for meeting planners as available technology continues to change at exponential rates.

“We used to know what a group with a PowerPoint presentation on a laptop would need walking in the door," he says.  "Now conference materials can be provided in all kinds of formats on all kinds of devices.  Capabilities may be needed for connecting with off-site group members, including having well-placed microphones all around the room to facilitate conference calls or video conferencing.”

Levine says another useful aspect of the new system is its digital recording capability.

"I’m amazed how many times I still attend meetings where they’re plunking a tape recorder down on the table and pushing ‘record,’” he says.

Additional advanced technology provided by the Antlers includes  polling devices – used successfully with groups such as Vail Symposium – that project conveniently graphed results instantly to boost conference participation and engagement.

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Katie Nelson has been Conference Services Manager and "Jill of all trades" at the Antlers at Vail for the past five years. She is on the board of the Vail chapter of HSMAI, handling logistics. Nelson has a culinary degree and worked as a pastry chef for eight years before joining the Antlers team. She is originally from New Mexico and has been a Vail area resident since 1998, with a two-year hiatus to Las Vegas to work as Bellagio Aqua's assistant pastry chef. Reach her at knelson@antlersvail.com or 970-790-5217.

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