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4 big benefits to sharing office space

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Shared office space can be a big help to your business for many reasons. As the move to remote work impacts businesses of all kinds, you will find that shared or coworking spaces are more and more important to the success of many businesses. There are many benefits to shared working space and not all of them are related to reduced costs. 

If you have a business that you have been considering moving into a smaller office space, you should think about a shared office space as a solution instead. There are many great things to say about this kind of shared office space arrangement and most companies are finding that this kind of solution makes more sense than ever before. 

If you are ready to learn more about the benefits of sharing office space, you need to read on! 

Big Benefits to Sharing Office Space 

1. Reduced Costs 

Gone are the days of buying your office building and then filling it with your business assets and employees. Sharing office space with other industries that have similar workspace needs can be a big benefit to your overhead. This is particularly helpful for small companies who can always use some extra cash flow to help them to weather economic slumps and the changing nature of work. 

2. Collaboration 

When you work in a shared office space with another company that has similar needs or works in a similar kind of industry, there are almost limitless possibilities for collaborative efforts. Your companies can probably find enough in common to work on shared jobs and to share machines and more. Many companies have similar or related interests or industry spaces that are sharing office space these days just to get the benefit of increased collaboration. 

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3. Flexible Work Hours 

When you do not own the entire office building, you are likely to have access to a building management team who handles the care of the space as well as solutions related to security and other essentials. This means that you will be able to pop in and out of your shared workspace with ease all week long.  

This option can also make it easy to offer hotel-style working spaces for your employees. Most of these kinds of workspaces are secured. They use automated badge access and do not require reception or some other form of regular business hours support like traditional office spaces. 

4. Freedom from the Cubicle and Increased Creativity 

Cubicles are the bane of all kinds of different industries. There is not much that is inspiring about heading to work to sit in a small space and answer phones or type on your laptop all day. Shared workspaces are often designed to offer common seating that is more comfortable and social than traditional cubicle work. Most of these office spaces also have nice kitchen spaces and conference rooms that are much more inviting and inspiring than cubicle spaces. 

Most people will feel much more inspired when they come to work in a location that is light, open, airy, and full of collaborative work that is being done. This is one of the key benefits of having this kind of workspace at your disposal and most of these locations are much more pleasant for customers as well.  

Being able to interface with others while you work naturally is a huge benefit of shared office space. Tech companies have known about these benefits to creativity for years. It is only just now that other industries are taking advantage of the benefits of these kinds of shared working spaces. 

Shared Workspaces Are Beneficial in Many Ways 

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If you have been considering a shared workspace arrangement, you should be clear by now that there are many benefits to this kind of office space. From increased creativity to increased collaboration in inspiring workspaces, there are many great things to say about shared office spaces. Saving money is one of the key benefits of this kind of switch for your office space, but you will love all the other great benefits as well. 

Shared workspaces are the future and for good reason. Adopting this kind of office space arrangement for your business can make everything about your daily operations much more enjoyable and much more cost-effective.  

Jordan Deifik and Jay Kamlet are Colorado-based commercial real estate professionals. They co-own LawBank, the largest and oldest shared office space for lawyers in the Mountain West. LawBank has multiple locations in the Denver metro area and Downtown Las Vegas and offers flexible leasing options to attorneys throughout the region. LawBank also assists larger law firms sublet their vacant office space with small law firm tenants. Learn more about LawBank’s amenities, and the Las Vegas and Denver locations.

Will the pandemic permanently shift where we work?

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Glove maker Hestra moved its U.S. headquarters to Arvada, benefitting from tax incentives.

Before COVID-19, Denver, like many vibrant city centers, was experiencing unprecedented population growth and a renewed interest in concentrated metropolitan office space. Major technology, manufacturing and outdoor-industry companies were looking at relocating downtown to attract an energized, urbanized millennial worker base that also valued Colorado’s healthy lifestyle.

But not all businesses. Some companies were weighing incentives under federal Opportunity Zone and state Enterprise Zone programs, along with creative funds available for new businesses and hires through Rural Jump-Start. Organizations with flexibility for remote work, co-op office space, and land acquisitions and build-outs, were considering suburban areas newly linked to light rail, close to the airport, with better access to the outdoors, and coupled with financial incentives that might seal the deal.

Then the pandemic came into play.

Real estate moves are less about pricing, more about people

“COVID isn’t turning into a pricing issue,” says Frederic de Loizaga, first vice president with commercial real estate services and investment firm CBRE and past president and current board member of the Denver Metro Commercial Association of Realtors.

The average asking lease rates in South Denver including the Tech Center are $26.87 per square foot; downtown is $35. “That’s an $8-plus delta on average, which is big,” he says. “But we’re not seeing affordability driving real estate decisions. The focus seems more on company, culture and employees.”

Clients are asking new questions about where to locate in a post-pandemic world, according to de Loizaga. “They have more questions than answers right now — how are they going to be using their offices and what does that mean for the company,” he says.

“After an event like this, the way people look at work is forever going to be changed, but companies don’t want to lose the office space itself,” he says. “The two biggest challenges with remote work are how to have, maintain or grow culture, and the ability to mentor. Some companies are finding they can be more productive than they thought. They may want to provide more flexibility, but still have a hub of an office.”

He says the pandemic has also made companies question densification. There are 36 million square feet of office space available in suburban Denver to downtown’s 30 million. “In the last 10 years we’ve seen a move to more dense layouts, but now there are concerns about social distancing, health of employees and how to move forward.”

He says companies are more concentrated on employee stability than ever before. “This focus is just going to be more heightened. There will still be a war for talent, but now there’s more focus on physical and mental well-being, taking care of their people, and where are the best places to do that.”

New considerations directly impact physical workplaces. Jeff Kraft, director, Business Funding & Incentives for the Colorado Office of Economic Development and International Trade, says thought leaders are increasingly discussing the idea of less congested areas such as suburbs, rural markets and smaller-scale business parks. “There are dynamics happening as real estate gets more congested, rents go up and there’s broader access to employees with remote working,” he says.

Workers now uncomfortable with taking public transportation can lead to a discussion around more parking, for example, de Loizaga says. “Or companies think, before we were in a 40-story building, but maybe it’s better to be in a one- to three-story building where employees don’t need to be in a small elevator. And do we want our own entrance, so people can walk directly into the space and we can control who comes in and out?”

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Build it and they will stay?

Pre-COVID, 84-year-old German glove maker Hestra had already planted roots outside Denver, building its U.S. headquarters in the western suburb of Arvada after 14 years in Golden’s Corporate Circle.

“About 75% of our staff lives in Jefferson County, so this was a factor when determining our permanent location,” President Dino Dardano says. “As a ski glove brand, we like the accessibility to the I-70 corridor to allow our customers to visit us when in route to and from the mountains. And the views from here are amazing.”

Incentives also played a part in the decision. Hestra’s land in Arvada is in an Enterprise Zone and was recently designated as a Free Trade Zone through Jefferson County. This brings positive tax credits related to the purchase of equipment and hiring employees. The benefits of building in a Free Trade Zone are even more dramatic. “It allows us to shift the payment of import duties and China penalty tariffs from advance payment to paying as we ship the product,” he says. “This provides a substantial cash-flow advantage.”

Colorado is still a broadly attractive market for relocations, particularly for tech companies, Kraft says. It’s far cheaper than Silicon Valley. And work-life balance is embedded. “With the Colorado lifestyle there’s this expectation that you have access to trails and rebuilt riverfronts and that you can pedal out of your office and get a ride in at lunch,” he says.

That’s appealing, perhaps even more so, post-quarantine. “Companies being ‘outdoor adjacent’ is a huge positive trend in Colorado,” Kraft says. “We’re seeing companies attract a workforce by living their values and aligning their physical locations with these values.”

How COVID-19 is transforming Colorado commercial spaces

COVID-19 has not only impacted how we live our lives, but it has also drastically changed the way our businesses operate.

Many companies have risen to the occasion, taking immediate action to safeguard employees and adapting to new ways of operating. Across industries, leaders use the lessons from this large-scale work-from-home experiment to reimagine how work is done—and what role offices should play—in creative and bold ways.

While many industries have been able to acclimate to employees working from home, commercial real estate is a different story. Site selection and touring is an integral part of an industry that thrives on interpersonal connection.

Additionally, old commercial real estate priorities need to adapt to new health guidelines, which can greatly affect the number of people allowed in these spaces.

As a result, the real estate industry has expressly recognized the need for change and adaptation in response to COVID-19, as well as the need to embrace technology.

If your business has been converted from in-person to virtual as a result of COVID-19, you should have an effective and structured plan to transition back into your space.

As businesses adapt to a new normal, a plan can ease the stress of returning to work after the pandemic-related restrictions are lifted. Business owners will need to consider different approaches to reopening properties and making decisions about remote versus on-site jobs depending on the industry and location.

If you are a party to a commercial real estate lease, you will need to figure out how to adapt to accommodate current restrictions and limitations potentially for the remainder of the lease term.

Social distancing and other health department regulations can – and, for many businesses, probably will – extend through 2020 or until a vaccine is discovered. This will greatly affect how many people can be in a commercial space, which will greatly impact revenue potential of tenants and landlords.

The return to physical spaces will more than likely be guided by a myriad of federal, state and local regulations attempting to ensure hygiene, sanitization, health, and safety. Owners should consider whether there are cost effective technological solutions to reduce risks, such as cloud based computing, keyless entry or increasing air flow. Using more cloud-based tools for remote working and collaboration can aid in this difficult and transitional process as not everyone is familiar with the technology. Implementing key fobs for elevators and front doors can help alleviate the spread of the virus and put your employees and patrons at ease. Boosting air circulation or upgrading air filtration for HVAC systems might be options. Talking to professionals about these options and determining the best options moving forward will save you time, money, and stress in the long run.

Another prudent use of money is to determine what are your rights in response to COVID-19 by having an attorney review your commercial real estate lease. Parties may be looking to excuse performance or make changes in response. Failing to comply with the lease provisions may result in a bad situation becoming worse. Analyzing the lease terms with a trained professional will further ensure that you are making the best choices for your business.

The challenges COVID-19 poses to business owners are daunting, but with proper planning and timely action nearly any commercial establishment can overcome them. Company leaders need to utilize data and collaborate closely with tenants to understand their needs, and be continuing to anticipate the possible outcomes to ensure not only the immediate success of reopening but the long-term success as well.

Rethinking office space to address COVID-19 concerns

As an outcome of the COVID-19 pandemic, and the fact that “working from home” isn’t the best option for many companies that need interaction and collaboration to succeed, creative office developers and designers are stepping-up their formula for productive and safe office space.

This is especially true as more and more companies are demanding added certainty from their work environment when it comes to quality, a distinct culture, value and predictability in-regards to current and future lease rates.

Companies looking to bring their workforce back over time need ultimate predictability in their lease pricing and flexibility to move or add term in the future. A gross lease model with shorter one- and two-year terms provides this opportunity for companies to do so.

Additionally, buildings that are designed around natural elements like daylight, access to fresh air and abundant green space–features that ensure our tenants and their employees look forward to coming to work and contributing to the overall success of their business–are major differentiators.

Our tenants have always benefited from the energy and excitement of being part of a growing community. Innovators, tech startups, designers and social purpose organizations have long called TAXI home. As coworking loses its luster, joining over 150 companies on a collaborative campus like TAXI has more value than ever.

With continuing concerns about COVID-19 and uncertainty about the future, it’s important to provide current and future tenants with office space that they can feel safe and confident in when it comes to employee health, the company’s bottom-line and the flexibility they need to react to an ever-changing world.

Some of the proactive approaches companies should come to expect include:

  • Shorter term, one- and two-year leases with flat lease rates so business owners aren’t locked-into long term, fluctuating leases during unpredictable times.
  • Low-scale, walk-up buildings so elevator use is limited and people can use the open stairwells. We are going to the extent of making our stairwells more engaging by working with local artists to add artwork to stairwells that were previously simple concrete corridors.
  • Roll-up, glass garage doors in office units that employees can open to the outdoors so fresh air is abundant.
  • Streamlined office spaces that are fully built-out and fully furnished to ease the decision-making process for tenants and help with cost-containment.
  • Eliminating extraneous functions and features that add cost and little value. Some of these things include large lobby areas and big corner offices for the company executives.
  • Providing smaller office spaces to companies (with four- to ten-person occupancy) that need to downsize, even if only for the next year.
  • Green-roof walkouts, site-wide native landscaping and community gardens.

Not all companies can afford to have their employees working from home, and as a result, need to provide a work environment that their employees can feel safe, healthy and happy in.

Considering the current state of uncertainty, office developers and designers must be willing and able to not only meet the unique demands of these companies, but help them to discover new solutions and better ways to address concerns among their employees.

Photo Justin Croft  Justin Croft is the Vice President of Development at Zeppelin Development.